Meetings

Our online meetings are open to everyone!  Members and Non-members!!  Come join us!

Due to COVID-19 concerns, in-person business meetings will be virtual. Members and non-members can join us once a month for the Barony of Iron Mountain business meeting via Zoom. Look for details on the Barony of Iron Mountain’s Facebook page. Meetings are typically scheduled the first Monday of the month beginning at 6:30 pm central.

COVID-19 In Person Policy*

Since there are overriding state laws in Alabama and Florida that prohibit any such actions, Alabama and the portion of Florida within the Kingdom border, are exempt from this policy. Please be aware if you travel to other parts of the kingdom the rules below may apply. 

Effective October 8, 2021, Meridies will implement the following policy for people ages twelve and up:

-Proof of full Covid vaccination dated–at minimum–two weeks prior to the event
OR
-Proof of negative Covid test administered within 72 hours before the start of an event.
-Children three to eleven years of age are required to wear a mask but are not required to provide a negative test.
This policy is effective only where applicable by law. Since there are overriding state laws in Alabama and Florida that prohibit any such actions, Alabama and the portion of Florida within the Kingdom border, are exempt from this policy.
Once implemented, other than the age limits and applicable local, state, and federal laws, there are NO exceptions to this policy. The Board of Directors specified that anyone who does not comply will not be allowed to participate in any event. Protestors will be asked to leave. If the person refuses, they will be immediately ejected from the site. Autocrats, group Seneschals, regional deputy Seneschals, the Kingdom Seneschal, the Heirs, and the Crown will all have the authority to eject anyone who refuses to comply with this requirement, where applicable by law. Continued refusal means that mundane legal authorities will be called and BoD actions may apply.
An event, as defined in SCA Corpora II.A, is any ANY official gathering of the populace including–but not limited to–fighter practices, A&S gatherings, business meetings, weekend events, daytrip events, demos, and any other gathering published in Popular Chivalry and/or on social media regardless if it is either a regularly scheduled or a one-time occurrence. This applies to ALL registered attendees, regardless of membership status. Participation or observation in SCA activities requires adherence to local regulations as well as SCA laws and policies.
For verification, at troll, everyone must present both a proof of vaccination (or negative test) and a form of legal identification that corresponds with the name on the vaccination card (or the test results). In the case of legal name change, or those who identify themselves by another name such as transgender individuals, there must be legal documentation to satisfy the requirements.
If a potential entrant cannot be vaccinated–or prefers not to disclose their vaccination status–they must provide proof of a negative test dated no more than 72 hours prior to the opening of the event/activity. There are no exceptions to this policy.
The only acceptable tests are the PCR and rapid tests. The negative COVID-19 test result must include the following information:
● Where the test was administered, including information such as the name and contact information for the laboratory or healthcare personnel who performed the test
● A specimen collection dated 72 hours or less before the event.
● Attendee’s name and either date of birth, age, or passport number
● A negative test result using words or phrases including:
○ Negative
○ Undetectable
○ SARS-CoV-2 RNA not detected
○ SARS-CoV-2 antigen not detected
○ COVID-19 not detected
○ Not reactive
● Test results marked “invalid” are not accepted.
Home tests cannot be independently verified and are therefore ineligible as valid tests. Previous infections are not a substitute for vaccination and are therefore not acceptable
There MUST be at least one person at troll dedicated to checking for these documents; they will need to be an additional person other than the regular troll staff. This requirement should be the first thing checked BEFORE advancing through troll. If there cannot be someone at troll to check this status, then there will be no after-hours sign in. While this means that there must be a dedicated person to check the records, it absolutely DOES NOT mean that only one person must be dedicated to the task for the entire event. There may be shifts of checkers who will be responsible for maintaining a list of names on a separate form that cannot be combined with the current troll sheet, and will then sign the following statement at the end of their shift:
“I have monitored the event entrance at the times noted above, and I have verified that each person entering the event during that time has shown me proper identification, along with either proof of being fully vaccinated or a negative COVID test taken within 72 hours of the start of the event.”
Within three business days following the close of the event, the list(s) must be forwarded to the Kingdom Seneschal. Please note that the only record kept will be a list of names of those individuals who provided proof of vaccination or negative Covid test. No other documentation will be kept. Furthermore, this means that either proof of vaccination or negative Covid test must be provided at EVERY event attended.
This policy DOES NOT supersede the mask and contact tracing policies. Rather, in the interest of providing space that is as safe as possible for us to provide in-person events, this new policy is IN ADDITION TO the mask and contact tracing policies. Let’s do this, and let’s get back to safe eventing where we can see our friends, share the joy, and celebrate this hobby. Huzzah!

I would rather try and fail, than never try.

I remain, as always, in Service to Meridies.
Zayn al-Munajjima, affectionately called Mittens
Seneschal